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JHBox vs. OneDrive Comparison

Johns Hopkins currently offers two cloud based file storage tools to all active users: JHBox and Microsoft OneDrive for Business. Below is a side by side feature comparison of each:

 

 

JHBox

OneDrive

Features

Commenting

Yes

Yes

Drag and drop uploads

Yes

Yes

Email-to-folder

Yes

No

File preview

PDF, txt, html, and most image, video, Office formats

Office Formats, html, txt, most image

File versioning

Yes

Yes

File search

Yes

Yes

Full text search

Yes

Office Formats Only

User file recovery from trash

Yes, up to 90 days

Yes, up to 30 days

User chooses what folders to sync

Yes

Yes

Enterprise Features

24x7 support

24-Hour Help Desk

www.it.jhu.edu/help

24-Hour Help Desk

www.it.jhu.edu/help

Single Sign On

Yes

Yes

Data limits

Available space (per user)

50G; only files you own count towards your quota (not ones that someones else owns but you have access to)

1 TB

Download limits

none

none

Edit file from the WebUI without downloading it

yes, requires Box Edit (available for Mac and Windows)

Yes for Office Formats. Native integration with Office Web

Maximum Upload filesize

10GB

2 GB Upload

Bandwidth Limits

Unlimited

Unlimited

Apps

Interoperability

Microsoft Office, Outlook and Courier plugins; Google Apps, Web Documents, SimpleShare

 

https://support.box.com/hc/en-us/articles/200521708

Full integration with Office 2013 and Office Mobile

 

 

https://onedrive.live.com/about/en-us/apps-that-work-with-onedrive/

Mobile apps

https://support.box.com/hc/en-us/categories/200080773-Box-for-Mobile

https://portal.office.com/OLS/MySoftware.aspx?SoftwareManageLayout=Panel_OneDrive

Mobile website

Yes

Yes

Sync'ing

Desktop sync clients

BoxSync

 

https://support.box.com/hc/en-us/articles/201864048-How-To-Get-Started-with-Box-Sync

OneDrive Desktop Sync

 

https://portal.office.com/OLS/MySoftware.aspx?SoftwareManageLayout=Panel_OneDrive

Unsupported filenames

/ : * ? " < > |

http://support.microsoft.com/kb/2933738

 

Unsupported filetypes

https://support.box.com/hc/en-us/articles/200908267

http://office.microsoft.com/en-us/office365-sharepoint-online-enterprise-help/types-of-files-that-cannot-be-added-to-a-list-or-library-HA101907868.aspx

 

Collaboration

Custom URL for shared data

Yes

No

Role-based sharing controls

Yes
Collaborators are assigned roles which enable or restrict functions (delete content, invite additional collaborators, etc)

No

Shared folders and files

Yes
 

Yes

User can change sharing permissions

Yes

Yes

User can password protect files/folders

Yes

No. Users can choose to require sign-in to see a file

Enterprise collaboration folders

Yes

Yes

Security

Approved for FERPA data

Yes

Not available for PHI or PII

 

Auditing

Yes

Yes

Data encrypted at rest

Yes, 256 bit AES

Yes

 

Encryption key policy

Encryption keys are securely stored in separate locations and frequently rotated

Bitlocker on Office 365 email, Per file encryption key rollover with every file change.

 

http://blogs.office.com/2014/05/12/enterprise-grade-cloud-services-a-high-bar-required-for-security-compliance-and-privacy/

HIPAA compliant

Yes

Not available for PHI or PII

TLS (SSL) required

Yes, 256 bit SSL

Yes, PFS (Perfect Forward Secrecy)