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Office 365 Web Apps

Microsoft created an online platform called Office 365 that stores and makes your documents available in The Cloud.  Office 365 comes with many features, but were going to be focusing on the “Office Web apps” portion, which has been rebranded as “Office Online”.

Office Online for Education is not a separate App like Outlook, or OneDrive, but instead it is integrated into the entire Office 365 Suite. In order to access Office Online, the “OneDrive” Tab is your central hub to Create, Store and Share your documents.

To access The Office 365 Suite, Please visit

Let’s get started

This is your Navigation Bar.


Here’s what the Tabs do:

1)Outlook – This is the Outlook App, and will take you to your online mailbox, if one was created for you.

2)Calendar – This is your online calendar. You can Access this from Outlook, and it shares the same data.

3)People – The people tab will allow you to search for other users on Office 365, and view pertinent information about them.

4)Newsfeed – The newsfeed tab is sort of like the social networking sites in the way it works. You can follow colleagues and get updates that they post; People can also follow you.

5)OneDrive – OneDrive has been renamed from “SkyDrive”. OneDrive will allow you to store all files you upload or compose in the Office 365 Suite. It is also the central area of Focus in this document.

6)Sites – The Sites tab will take you to a SharePoint site that is shared between all of the Office 365 Users. This has not been implemented.


Now that we have determined what all of the app tabs on your navigation bar do, let’s see what Office Online has to offer us.

Clicking on the OneDrive tab is the quickest and easiest way to get into Office Online.
Go ahead and click on the OneDrive Tab.

You won’t see any of the files on your screen that you see here, but it will look the same.

You’ll notice in this window that there are a few areas of interest. The first and most important is the Sub-Navigation area:

Each of these buttons does exactly what it says; don’t be fooled though, they are your gateway to the Office 365 Experience.

  • The New Tab:

Go ahead and click New.

You’ll notice that upon clicking New, you get a pop up that give you the ability to create any new documents from the Office 365 Suite. Clicking any of these will lead you into the appropriate Application to compose that type of document. Any work done in the document is automatically saved to your One Drive under “My Documents”; how nice is that?


  • The Upload Tab:

The next button on the Navigation, Upload, Allows you to upload any Office Document or media that you have stored on your desktop, tablet, or phone to One Drive.

Clicking on Upload will get you the following prompt:

From this prompt, you’ll choose the location of your document you’d like to upload, and click ok. That’s it! Your document will now be sitting in your One Drive folder.

  • The Sync Tab:


The  Sync tab will allow you to synchronize a desktop folder to your One Drive folder, making backup and sharing of your files even easier.

Clicking on Sync will prompt you to click “Sync Now”


Upon clicking Sync, You’ll be asked to login with your Office 365 Account. Once logged in, you’ll be prompted a final time to choose a folder to synchronize to:


  • The Edit Tab:

The edit tab will only be available if you highlight a document in your one drive folder:

  • Highlighting a document and clicking  will launch your local Office application installed on your PC.
  • Clicking the document directly will open the document in the Office 365 application appropriate to your document.


  • The Manage Tab

The manage tab will allow you to manage the document that you have highlighted. Upon clicking manage, it will show you many options for document handling. Most should look very familiar if you have used SharePoint.


  • The Share Tab:
    The share tab is a very powerful feature in Office 365. This will allow you to share any document in here externally or internally to Johns Hopkins.


About Office WebApps(Office Online):

All Office Web Applications are the same as Office 2013 on your desktop. The interface will be almost exactly the same as the Full client; the photo comparisons below show the similarities between the two. Microsoft is attempting to bring unification across all devices and applications in terms of “Look and Feel”; this makes it easy for users to pick up any device, and feel right at home in Office 365 Suite.

Here’s Word Online:

Word Full Client:

Excel Online:

Excel Full Client: