Top Ten Ways to Improve Effective Use of Email
Are you finding email to be less effective tool than it was 5 years ago due to the increasing volume of email? Consider following these rules to help improve the value of email correspondence:
- Use better subject lines. Summarize briefly, don’t describe.
- Unsubscribe to un-needed mailing lists. Don’t just send them to your junk folder. If they are legitimate senders, they should have a method for un-subscribing. Nuisance email may seem like SPAM, but it really is not the same.
- Stop CC’ing people unless they have a vested interest in the topic.
- Convert conversational-type messages to Instant Messenger or phone.
- Curb use of reply-to-all.
- Consider using subject lines that include “Action Required” or “FYI.”
- Use large distribution lists judiciously.
- Stop courtesy emails “Thanks.”
- Use better tools for long-term storage of email information (“H” Drive, SharePoint, etc) and for the transmission of large files (Jshare, https, etc).
- Do not send email that violates acceptable use policies: http://it.jhu.edu/policies/itpolicies.html